Federal Student Aid (FSA)


Important Note

You will need our school code and location in order to complete your FAFSA:

School Code: 038193-00
Location: West Virginia

Learn More About FSA

The federal government offers a number of financial aid options to help you pay for school, including grants and loans. The primary difference is that loans need to be repaid, while most grants do not.

The U.S. Department of Education (ED.gov) website provides information on all federal student aid programs, however, the grants and loans listed below are the only ones we accept here.

You will need to complete the Free Application for Federal Student Aid (FAFSASM) in order to apply for federal aid.

FSA Grants

Federal grants we accept:

  • Federal Pell Grants: Usually awarded only to undergraduate students and may only be issued once per year
  • TEACH Grants: For students who are completing or plan to complete course work needed to begin a career in teaching
  • Iraq and Afghanistan Service Grants: For students whose parent or guardian died as a result of military service in Iraq or Afghanistan after the events of 9/11

Visit the Federal Student Aid website to learn more about grant opportunities.

To learn about grants offered in your home state, please visit the Department of Education State Higher Education Agency webpage.

FSA Loans

Federal loans we accept:

  • Direct Subsidized Loans: For eligible undergraduate students who demonstrate financial need
  • Direct Unsubsidized Loans: For eligible undergraduate, graduate, and professional students; you do not have to demonstrate financial need
  • Direct PLUS Loans: For graduate or professional students and parents of dependent undergraduate students to help pay for education expenses not covered by other financial aid

Get all the information you need to manage repayment of your federal student loans.

Use the repayment estimator to estimate your federal student loan payments.

How to Pay with FSA

  1. Determine eligibility for federal aid
  2. Apply for admission to our university
  3. Register for courses and choose FSA as your method of payment (view registration requirements)
  4. Log in to the ecampus to select My Aid Portal (MAP) and complete your FAFSA 6 weeks before classes start (or go to fafsa.ed.gov)
  5. Consider using the Data Retrieval Tool to save time when completing the FAFSA
  6. Create your FAFSA personal identification number (PIN) in order to e-sign all FSA documents
  7. Check your email and the ecampus for notifications and updates from our financial aid office, including the possibility of verification
  8. Log in to the ecampus and review your estimated and actual awards located under the Financial tab in MAP
  9. Sign your loan Master Promissory Note and complete any required entrance counseling at studentloans.gov
  10. Activate your refund access card at Higher One and select your credit balance refund preference
  11. Watch for FSA credit balance refunds 30-45 days after the first week of class

FSA Credit Balance Refunds

Federal aid funds are paid directly to the university to cover your tuition. Any remaining funds will be disbursed to you. We use Higher One, a higher education financial services company, to provide a faster, more convenient way to send your credit balance refunds.

  • Credit balance refunds are disbursed via an "access" card which looks similar to a debit or gift card
  • The access card will arrive via postal mail in a green Higher One envelope
  • Ensure your address on file with the university is a valid mailing address
  • Be sure to activate the card as soon as it arrives and keep it in a safe place
  • You can choose between linking the access card to a Higher One checking account or using the card to have your remaining funds deposited to your bank account

Higher One Refund Access Card

Maintaining Eligibility

Once you qualify for FSA, you'll need to continue to meet basic eligibility requirements, maintain satisfactory academic progress (SAP), and complete your FAFSA annually.

In addition, be aware of how withdrawals and extensions can affect your federal aid eligibility.

Enrollment Status

FSA requires that you be enrolled at least half-time in each 16-week semester to be eligible for their Direct Loan program.

The following applies to each 16-week semester:

  • Full-time: 12+ undergraduate or 6+ graduate credits
  • 3/4 time: 9 undergraduate credits
  • Half-time: 6 undergraduate or 3 graduate credits
  • Less than half-time: 3 undergraduate credits


Registration Requirements and Academic Semester Information

FSA requires you to follow an academic calendar consisting of two academic semesters. Because our classes start monthly, the dates of your academic semester vary. View our academic year table to determine the start date of each FSA semester.

Keep in mind that each course must fit within the start and end dates of your academic semester. In addition, you should register for all of your courses for the entire 16-week academic semester at least one week prior to the start of the semester. For example, if you are taking multiple 8-week courses, you'll want to register for all those courses before the semester begins.


Some students are randomly chosen for verification where we compare the information on your FAFSA with your financial documents. You'll be notified if you've been chosen for this process, as this law requires that we complete verification prior to your federal aid award distribution. Once we contact you, you'll have 28 days to respond and submit the required documentation. We hope this isn't the case, but if you're suspected of fraud, we'll report it to the Regional Office of the Inspector General or law enforcement to investigate the matter.


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