Course Extension / Withdrawal Policy
- If you are experiencing difficulties preventing you from completing your coursework on time you should discuss the situation with your instructor
- Consult the Student Handbook to determine whether you should submit a formal request for a course extension or withdraw from the course entirely
- Course Extension
- Procedures for submitting a course extension are explained in the Student Handbook
- In submitting a course extension, you forfeit the option to withdraw from the course entirely
- This option is preferable because it allows time for you to complete the course and advance towards your academic goals
- Required forms are available in myCampus
- Course Withdrawal
- Timing
- The course withdrawal form must be submitted during the first week of the course if you wish to receive a full refund. After that, the amount of your refund follows our Refund Schedule
- The date of withdrawal will be the date the form is received
- You have until the beginning of the last week of the course to request a withdrawal
- We will not consider appeals for a penalty-free drop after the first week of the course has ended even if it is due to late book arrival
- An official withdrawal results in a grade of "W" on your academic record
- A “W” grade does not carry a grade point value and has no effect on the student's cumulative APUS GPA
- A withdrawal will reduce the number of credit hours being taken during the semester and may have a negative impact on your status as a full-time or part-time student. This could impact your eligibility for some forms of financial aid
- Required forms are available in myCampus
- Procedures for withdrawing from a course are explained in the Student Handbook
- It is the student's responsibility to withdraw from a course on time
- Tuition adjustments are processed as follows:
- We refund or credit (based on payment type) 100% of tuition for course drops occurring before or during Week 1 of a course taken for academic credit or as an Audit
- After a course begins, refunds will be based on the weekly course schedule
- Please find the appropriate semester-length on the Refund Schedule to determine your refund
- Go Army Ed Students: The withdrawal date in Go Army Ed is considered by the Army to be the withdrawal date of record for refund purposes
- Allow 30 days for processing tuition refunds
- Students taking courses as Audit (not seeking academic credit)
- You will receive a "W" if you withdraw at any time during the course
- You are not eligible for any tuition refund after week 1 of the course
- The impact of course withdrawals on Title IV aid
- Regardless of any adjustment to the student’s charges, if students cease enrollment at the University or are otherwise disenrolled, the student’s financial aid may be adjusted based on the percentage of the semester the student completed before withdrawing
- Financial aid is awarded for the entire semester, which is a 16 week period
- If the student does not complete all courses they were scheduled to attend, the Return of Title IV (R2T4) Fund rules will determine how much financial aid the student can keep (earned)
- If the student withdraws from a course and are not currently attending or has a future registration within the semester, the student will be considered withdrawn from the semester and subject to an R2T4
- Federal Return of Title IV Funds regulations may require that aid be returned to the Department of Education for students who completely withdraw from the University before 60% of the semester (calendar days) has been completed
- In some situations, this may leave the student with a balance due to the University
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