Non Passing Grades
Federal guidelines require APUS to review the grades for all students who complete their semester. The institution must not only check students for Satisfactory Academic Progress in their program of study but must also have a mechanism in place to determine if a student failed to complete any courses in a semester.
- A student is considered an ‘unofficial withdrawal’ from the semester when the student has failed to earn a grade in any of his or her courses at the end of the semester
- APUS differentiates between an earned F and an unearned F grade based on the fulfillment of course requirements—an earned F grade is not considered a withdrawal
- Students determined to be an unofficial withdrawal are no longer considered enrolled for the semester and are therefore subject to Federal Return of Federal Financial Aid Funds rules
- As of July 1, 2011, registrations in a future semester do not exempt a student from being considered an unofficial withdrawal from a semester
The following procedures are followed:
- When a student unofficially withdraws and he or she received Federal Student Aid for the semester, the University is required by law to perform a Return of Federal Financial Aid calculation to determine the percentage and amount of aid that the student earned
- The amount of aid earned is based on a determination of the withdrawal date, which is either the midpoint of the semester or the last documented date of attendance at an academically-related activity, whichever is later
- The institution will determine the last date that the student participated in an academically-related activity such as participating in a discussion group, taking a quiz or exam, turning in homework, etc. Simply logging into a course without active participation does not constitute an academically-related activity
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